Parents Reaching Out Grants

2018-2019 Parents Reaching Out Grants for Regional/Provincial Projects

Terms and Conditions

  1. Funding provided must only be used for the ministry approved project in accordance with the ministry approved budget. Changes that impact on the nature and/or objectives of the project must be reported to and approved by the ministry. Funding may not be used for ineligible expenses as defined in the Project Guidelines.
  2. If the grant does not cover the entire cost of the project, the organization is responsible for raising the balance of funding from other sources. The ministry will not be responsible for any cost overruns for the project.
  3. The implementation of the project is the responsibility of the grant recipient.
  4. The recipient will acknowledge the ministry's contribution on press releases, printed materials, conference/workshop and other materials.
  5. The recipient shall provide, upon request by an official of the ministry or provincial auditor, all documents and information related to the organization's participation in this program, and access to the premises where the program is being carried out.
  6. Funding will be granted on a one-time basis only, to be used within the 2018-2019 grant cycle.
  7. The recipient is to complete and submit a final report to the ministry along with expenditure records. As government-funded projects are subject to audit, these records must be retained for the period of seven (7) years by the recipient.
  8. If actual project costs are less than anticipated or, for any other reason, the full amount of the ministry funding is not used for approved eligible expenditures, any unused balance of funding will be a debt owing to the ministry. The ministry reserves the right to redirect the funds.
  9. Upon default of any of these Terms and Conditions by the recipient, the ministry, at its sole discretion, may recover or redirect the funds advanced.
  10. Subject to the Freedom of Information and Protection of Privacy Act, and the Municipal Freedom of Information and Privacy Act, all information pertaining to this grant is public information and may be released to third parties upon request.
  11. The recipient and its partners shall comply with all applicable federal, provincial, municipal laws, statutes, regulations, rules, ordinances and orders in respect of the performance of these Terms and Conditions.
  12. The recipient hereby agrees to put in effect and maintain for the duration of the contract, at its own cost and expense, with Insurers acceptable to the ministry, all the necessary and appropriate insurance for a prudent operator of this type, and including at least the following: comprehensive general liability insurance to an inclusive limit of not less than $2,000,000.00 per occurrence on property damage, bodily injury and personal injury and including the following policy endorsements: Her Majesty the Queen in right of Ontario as additional insured; cross-liability; and 30 day written notice of cancellation.
  13. The recipient will provide the ministry prior to commencement of this contract, with valid Certificates of Insurance (and a renewal or replacement as may be necessary), referencing this contract, confirming the above requirements and states any pertinent exclusions as applicable, contained by the policy(ies).
  14. The recipient is to be a non-profit organization that is incorporated.
  15. If partnering with a school board, the recipient will provide documentation confirming the school board partner's awareness of and support for the proposed project.
  16. The recipient must abide by the Provincial Code of Conduct and uphold respect, civility and responsible citizenship as it collaborates with all individuals involved in the publicly funded education system.

For more information, please contact your local regional office of the Ministry of Education.