Parents Reaching Out Grants

2018-2019 Parents Reaching Out (PRO) Grants for School Councils

Terms and Conditions

  1. Funding is only available to school councils of publicly funded schools and must only be used for the approved project in accordance with the approved budget. Changes that impact on the nature and/or objectives of the project must be reported to the ministry and the school board. Funding may not be used for ineligible expenses as defined in the Project Guidelines.
  2. If the grant does not cover the entire cost of the project, the school or school board is responsible for funding the balance from other sources. The ministry will not be responsible for any cost overruns for the project.
  3. The implementation and completion of the project is the responsibility of the school council receiving the grant.
  4. The school council will acknowledge the ministry's contribution on press releases, printed materials, conference/workshop and other materials.
  5. The school council shall provide, upon request by an official of the ministry, school board or Provincial auditor, all documents and information related to the school council's participation in this program, and access to the premises where the project is being carried out, in accordance with school board policy.
  6. Funding will be granted only once during a school year. School councils may apply in subsequent years for new projects subject to the availability of funds.
  7. The project must be completed and the funds expended by June 19, 2019. School councils are encouraged to submit their final report as soon as their project is complete. The last day for school councils to submit their final reports to the ministry is June 19, 2019. A copy of this report must also be sent to the school board along with original invoices and expenditure records. As government-funded projects are subject to audit, these records must be retained for seven (7) years by the school board, in accordance with school board policy.
  8. If actual project costs are less than anticipated or, for any other reason, the full amount of the ministry funding is not used for approved eligible expenditures, any unused balance of funding will be a debt due and owing to the ministry, and the recipient shall pay or return the amount to the ministry immediately, unless the ministry directs otherwise.
  9. Upon default of any of these Terms and Conditions by the school council, the ministry, at its sole discretion, may recover or redirect the funds advanced.
  10. Subject to the Freedom of Information and Protection of Privacy Act, and the Municipal Freedom of Information and Privacy Act, all information pertaining to this grant is public information and may be released to third parties upon request.
  11. The school council and its partners shall comply with all applicable federal, provincial, municipal laws, statutes, regulations, rules, ordinances and orders in respect of the performance of these Terms and Conditions.
  12. By submitting the 2018-2019 PRO Grant application, the recipient agrees to abide by the 2018-2019 Project Guidelines and 2018-2019 Terms and Conditions.
  13. The recipient must abide by the Provincial Code of Conduct and uphold respect, civility and responsible citizenship as it collaborates with all individuals involved in the publicly funded education system.

For more information, please contact your local regional office of the Ministry of Education.