Parents Reaching Out Grants

Project Guidelines

2018-2019 Parents Reaching Out (PRO) Grants for School Councils

A school council can submit only one application for the 2018-2019 PRO Grant cycle.

The maximum amount provided for a school council will be $1,000.

All applications must be approved through a motion of the school council.

Projects must comply with the regulations, by-laws, policies and guidelines of their district school board and school council. The school principal can provide information in this area.

School councils may develop applications:

  1. individually,
  2. with another school council(s) in the same district school board (e.g., Family of Schools) or co-terminus district school board, or
  3. with other groups in the school or in the community.

When working in partnership with other school councils, each school council is eligible for the maximum amount of $1,000. Each school council is responsible for submitting its own application. If approved, the school council is also responsible for the successful completion of the project and the submission of a final report to the ministry and its district school board.

Special Considerations

Special consideration will be given to eligible projects from school councils that:

  1. support and engage parents who have not been previously active in the school community, parents from racially or ethnically diverse communities, or hard-to-reach parents; and/or
  2. support the engagement of parents from Indigenous communities; and/or
  3. promote increased access to and awareness of math strategies and resources for parents to support their children's learning at home and at school; and/or
  4. promote the value of postsecondary education (apprenticeship, college, or university) by providing parents with information on postsecondary education pathways, possibilities, and supports for their children.

Project Focus

Projects must focus on informing or engaging parents in support of improved student achievement, human rights and equity, and well-being. The grants are intended to support projects that help identify and remove individual and systemic barriers to parent engagement that may prevent some parents from fully participating in their children's learning.

Projects may address the following barriers:

  1. Communication – may include translation of documents into multiple/other languages, providing parents with information related to curriculum or other school-based initiatives.
  2. Geography – reaching parents living in a larger or remote geographic area.
  3. Parents New to the System – parents who have a child in school for the first time, have recently moved into the area, or have recently arrived as newcomers to Ontario.
  4. Overcoming Local Barriers – identifying local barriers to parent engagement and finding local solutions to support more parents to get involved (e.g., socio-economic, childcare, transportation, language, etc.).
  5. Other types of barriers to parent engagement.


Eligible project costs or activities include but are not limited to:

  • Facilitator or speaker fees
  • Materials for parent-lending library
  • Refreshments up to 10% of the approved funding
  • Advertising and promotion costs up to 10% of the approved funding
  • Workshop materials for parents
  • Development of a parent engagement tool or resource
  • Childcare during events for parents
  • Printing of parent resources
  • Translation of parent resources/materials/presentations
  • Transportation for parents to attend workshops or events

What project costs or activities are NOT eligible?

  • Activities that took place prior to September 4, 2018
  • Payment to school board staff or volunteers, including salaries, honoraria, gifts
  • Purchase of goods and services for which the ministry currently provides funding (e.g., textbooks, library books, school furniture, computers, cameras, projectors, student transportation)
  • Activities, resources, or speakers for students
  • Purchase of student supplies for home use (e.g., markers, paper, glue, scissors, prizes, student agendas, calendars, arts and crafts supplies, scrapbooks)
  • Capital items such as televisions, sports equipment, shelving
  • Portable/handheld devices such as tablets or laptops, unless devices are to be used as part of a parent lending library and the cost does not exceed 50% of the approved funding
  • Computer software or applications, online subscriptions, voice messaging systems, website maintenance
  • Entertainment activities such as barbecues, fun fairs, volunteer teas, dinners, movies nights, dances, concerts, and performances
  • Field trips
  • School signs, announcement boards/screens
  • Landscaping or creation/equipping of outdoor classrooms
  • Refreshments exceeding 10% of the approved funding
  • Advertising and promotion costs exceeding 10% of the approved funding
  • Prizes or incentives to parents and/or students
  • Lessons for parents (e.g., French, English as a Second Language, computer, CPR)
  • Fundraising events


The application is to be completed and submitted online at

Information can be saved to allow work on the application at different times.

Upon submission, a copy of the completed application will be sent by the system to the school council chair and the school principal.

Please ensure that your application is consistent with all of your district school board's strategies and policies. The submission of an application is a legal declaration that both the school council chair and the school principal have authorized the submission of the application.

Please keep your registration email address active for at least one year for future notifications.

Final Decision

All decisions are final and there is no appeal process. Applicants will be notified directly by email about the result of their application.

Project Timeline and Final Reporting

If an application is approved, the school council is responsible for carrying out the project as outlined in the application.

The project must be completed by June 19, 2019. Any funds not spent by June  19, 2019 must be returned to the district school board.

A final report is to be completed online by accessing on or before June 19, 2019. School councils are encouraged to submit their final report as soon as their project is complete. When the final report is completed, a copy will be sent by the system to the school principal. School councils must provide a copy of the final report along with all relevant receipts to their district school board.


For more information, please contact your local regional office of the Ministry of Education.

You may also contact the Parent and Community Engagement Office at