Private Career Colleges (PCC)

Pre-Qualifying List of Vendors for Maintaining and Issuing Student Transcripts for Private Career Colleges

Pursuant to the Private Career Colleges Act, 2005 (“the Act”), private career colleges (PCCs) must make transcripts accessible to students for at least 25 years after they leave the college. PCCs are required to transfer a student’s transcript to an off-site facility, approved by the Superintendent of Private Career Colleges (“the Superintendent”), within 90 days of the student leaving the college. In addition, PCCs are required to retain a person, approved by the Superintendent, who will be responsible for issuing transcripts to students in the event of a closure or, at the college’s discretion, while the college is operating.

Please note that only the vendors on this pre-qualifying list are approved by the Superintendent to provide services with respect to maintaining and/or issuing student transcripts for PCCs:

DataWitness

Address: 113 – 10451 Shellbridge Way, Richmond, BC V6X 2W8
Contact: Karim Allibhai, 604-273-8894; kallibhai@datawitness.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic, Microfilm

Ontario Association of Career Colleges

Address: 155 Lynden Road, Unit 2, P.O. Box 340, Brantford, ON N3T 5N3
Contact: Paul Kitchin, 519-752-2124; paulkitchin@brant.net
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic

ODS

Address: P.O. Box 2071, Sudbury, ON P3A 4R8
Contact: Maneesh Walia, 705-560-8461; odstorage@persona.ca
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Paper

Southport Data Systems Inc.

Address: 2820 14th Avenue, Suite 100, Markham ON L3R 0S9
Contact: Maxwell Wynte, 905-940-0190; maxwynter@southportdata.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic

Synaptic Vision Inc.

Address: 543 Richmond Street West, Suite 223, Toronto, ON M5V 1Y6
Contact: Bryan Organ, 416-410-1047; organ@synapticvision.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic

Truck Training Schools Association of Ontario Inc.

Address: 27 William’s Street, St. Catharines, ON L2R 5H9
Contact: Karen Watson, 905-704-1105; ttsao@ttsao.com
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic

All PCCs must meet the transcript requirements under the Act. PCCs should follow their own procurement procedures to acquire a vendor(s) from the above pre-qualifying list (1) to maintain student transcripts at an off-site facility and (2) to issue transcripts to students in the event of a closure or, at the individual PCC’s discretion, while the college is operating. A PCC may acquire two different vendors for these two purposes. In that case, a process must be established to allow the vendor responsible for issuing student transcripts to access the transcripts maintained at the off-site facility. 

When a student transcript is issued by an approved vendor, to be considered official, it must be certified by the vendor as a true and accurate copy of the transcript and includes the date the transcript is issued.

The pre-qualifying list is valid until July 18, 2011. Vendors must be re-qualified as specified by the Superintendent in order to continue to deliver the services to PCCs.