Notice of Indirect Collection of Personal Information
The Ministry of Education (the ministry) collects and analyzes information relating to Ontario's elementary and secondary school systems. The ministry collects and analyzes information from:
This information is provided to the ministry by organizations instead of directly from individuals and as such is called an 'indirect collection of information.'
Schools, school boards and school authorities directly collect student and teacher information for their own purposes and are the official sources of such information.
Ministry of Education Collects Limited Personal Information
The ministry collects this limited information at predetermined points in time during the school year. The information collected will be specific to the ministry's needs and if it relates to individual students or teachers, it is considered to be personal information. (Access to Information and Privacy Protection)
Use of Information Collected by the Ministry of Education
In order to achieve improved outcomes for students, it is important that education policies, programs and practices are based on evidence. As such, it is necessary for the ministry to collect, analyse and report on information from schools, school boards and other organizations.
Personal information about students and teachers can be collected and used by the ministry for the following purposes which are found in the Education Act:
The ministry does not collect or use personal information if other information will serve the intended purpose.
Legal Basis to Collect Information
The ministry has the authority to collect personal information, directly or indirectly, under section 8.1(1) of the Education Act R.S.O 1990 Chapter E.2.
Privacy & Security
With regard to the personal information it collects, the ministry is bound by privacy protection rules under the Freedom of Information and Protection of Privacy Act and takes all necessary steps to safeguard personal information collected.
For more detail regarding the collection of personal data by the ministry please refer to the Frequently Asked Questions.
For further information, please contact:
Manager – Collections Unit